Ep 2. Organizing, Searching, and Managing Messages

Microsoft Outlook 2016 - Training season 2, episode 2 titled "Organizing, Searching, and Managing Messages" is a comprehensive tutorial for users to master the art of message management. The episode begins with an overview of the essential tools and features that Outlook provides to manage email messages effectively.

Throughout the course of the show, the host walks through various aspects of message management in great detail. The topics covered include how to use messaging rules to manage emails, creating and managing folders for a better-organized mailbox, delegating access to email folders, as well as how to use search functionality to quickly locate specific emails.

The show also highlights the benefits of managing email messages effectively, one of which is reducing the risk of experiencing email overload. By setting up rules to automatically route emails to relevant folders, users can significantly reduce the amount of time spent sifting through a cluttered inbox.

Another vital aspect of managing messages is prioritizing emails. The show provides guidance on how to mark emails as important, categorize them, or even flag them for follow-up to ensure they receive the necessary attention.

Message management tools such as the Junk Email feature are also covered in the episode. The host shows users how to modify Junk Email settings, ensuring important emails aren't being filtered, reducing the risk of missing vital information.

The show also delves into how to manage email messages sent by other users. Shared folders allow team members to collaborate and manage messages better, eliminating the need to forward emails continually. Delegating access to folders ensures managers can efficiently manage emails sent to shared mailboxes.

Lastly, the episode covers how to use search functionality to locate specific emails. The host guides users through how to search by keyword, sender, or even the specific date an email was received. Improved search functionality reduces the time spent searching a cluttered inbox, increasing overall productivity.

Overall, "Organizing, Searching, and Managing Messages" is an excellent resource for businesses and individuals looking to master the art of message management using Microsoft Outlook. The show provides great insights into the features and tools available to manage email messages effectively, reducing the risk of email overload and increasing productivity.